Healthcare Accounting: Managing Cash Flow

Healthcare Accounting: Managing Cash Flow

Healthcare accounting is complex and cash flow management is a process of best practice which involves; forecasting cash needs, providing idle funds, calculating disbursements, covering shortfalls, collecting payments, and reimbursing banks for all these actions by your Healthcare Accountants.

Cash flow management involves tax and healthcare accounting evaluation. Therefore, every business requires best practice involving staff handling tax and healthcare accounting by their healthcare accountants. Additionally, there is need for coordination between the staff in the treasury, healthcare accounting and operations department. These best practices along with powerful electronic tools assist in collection of data on financial information and formatting. This is necessary for generation of reports to help healthcare accountants and managers in making decisions.

In order to facilitate best practices in managing cash flow there are some important steps which can be taken. These include:

Selecting a Healthcare Accounting Firm:

When companies shop for the right Healthcare Accountants for support with cash management they tend to look for quality of services rather than low cost. Healthcare Accountants therefore offer their business clients with Electronic Data Interchange (EDI) and automated processes. Automated processes may be payrolls and account payables and others. This ensures security against theft as well as affordable healthcare accounting outsourcing option for organizations. This is one of the reasons why Healthcare Accountants consolidate their accounts with few firms and are not dependent on a single healthcare accounting as a best practice.

Models for Accurate Cash Forecast:

There is a lot of uncertainty about cash flow. This is why Healthcare Accountants use forecast models as best practice to assist them with disbursements. Forecasts are made based upon the daily, monthly, seasonal, and cyclic patterns and trends. There are three forms of forecasts to help companies in assessing how well it fares;

  •  Short term: covering 1 day to 2 weeks
  •  Medium term: a few weeks, 1 year or may be 2 years
  •  Long term: covering 1 year, 2 years or more

The best healthcare accounting practice most Healthcare Accountants ensure is to use the “rolling format” which continuously updates incoming receipts and assists in disbursements. Additionally, this increases accuracy of forecasts and assists the company in “cash critical periods.”

Maximized Investments:

It is a best healthcare accounting practice for Healthcare Accountants to have clear, transparent investment policies indicating their objectives, guidelines and acceptable investments. These assist managers in making decisions according to opportunities. The aim is to increase yield of investments at low costs. Additionally, companies use Sweep accounts.

These are effective because they allow companies to “sweep” or move the idle cash into overnight investments at the end of the day. Sweep accounts allow companies to use zero balance accounts to write checks and drafts without penalty charges. The amount of money is drawn from central accounts to make payments for the company.

Regular Cash Management System Review:

Identifying weak areas in a company’s healthcare accounting is a best practice which helps in improving the cash management system. This provides the assurance that the company’s financial data is reliable and accurate without the need for an audit. Therefore, this best practice ensures that collection and payment processes are reviewed regularly for evaluation of cash flow and its management.

Cash flow Management is one of the most effective and recommended best practices. It is necessary because it ensures accurate audit reports and annual financial statements of businesses and other financial institutions.

By Gustavo Viera

Gustavo A Viera, CPA, is the managing partner in Gustavo A Viera, PA, CPA. His experience spans more than 25 years. His public accounting experience includes a senior audit manager at PriceWaterHouseCoopers with a focus in the healthcare industry, and Chief Financial Officer of Hewlett Packard Latin America and Telefonica of Spain. Gus also writes a blog twice a week that addresses issues his clients have at He has also taught in the SBA program in Miami FL, and is admitted to practice in the State of Florida licensed Certified Public Accountant. Gus welcomes questions and he can be reached at Gustavo A Viera, PA, CPA, One Alhambra Plaza Floor PH Coral Gables FL 33134 (786) 250-4450.