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Why should I keep good Recordkeeping?

Why should I keep good Recordkeeping?

Why should I keep good Recordkeeping? will help you monitor the progress of your business, prepare your financial statements, identify source of receipts, keep track of deductible expenses, prepare your tax returns, and support items reported on tax returns.

What kinds of recordkeeping should I keep?

You may choose any recordkeeping system suited to your business that clearly shows your income and expenses. Except in a few cases, the law does not require any special kind of recordkeeping. However, the business you are in affects the type of recordkeeping you need to keep for federal tax purposes.

How long should I keep recordkeeping?

The length of time you should keep a document depends on the action, expense, or event the document records. You must keep your recordkeeping as long as they may be needed to prove the income or deductions on a tax return.

How long should I keep employment tax records?

You must keep all of your recordkeeping as long as they may be needed; however, keep all recordkeeping of employment taxes for at least four years.

How should I record my business transactions?

Purchases, sales, payroll, and other transactions you have in your business generate supporting documents. These documents contain information you need to record in your books.

What is the burden of proof?

The responsibility to prove entries, deductions, and statements made on your tax returns is known as the burden of proof. You must be able to prove (substantiate) certain elements of expenses to deduct them.

References/Related Topics

Publication 583 , Starting a Business and Keeping Records

Farm Business Expenses section of Publication 225, Farmer’s Tax Guide

Virtual Small Business Tax Workshop, Lesson 1 – What you need to know about federal taxes and your new business

  • Business With Employees
  • Operating a Business
  • Recordkeeping Video

About the Author

Gustavo VieraGustavo A Viera, CPA, is the managing partner in Gustavo A Viera, PA, CPA. His experience spans more than 25 years. His public accounting experience includes a senior audit manager at PriceWaterHouseCoopers with a focus in the healthcare industry, and Chief Financial Officer of Hewlett Packard Latin America and Telefonica of Spain. Gus also writes a blog twice a week that addresses issues his clients have at He has also taught in the SBA program in Miami FL, and is admitted to practice in the State of Florida licensed Certified Public Accountant. Gus welcomes questions and he can be reached at Gustavo A Viera, PA, CPA, One Alhambra Plaza Floor PH Coral Gables FL 33134 (786) 250-4450.View all posts by Gustavo Viera →

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