What Can I Deduct

What can I deduct?

As I Tax Accountant in Miami I often asked, “What can I deduct? To be deductible, a business expense must be both ordinary and necessary. An ordinary expense is one that is common and accepted in your trade or business. A necessary expense is one that is helpful and appropriate for your trade or business. An expense does not have to be indispensable to be considered necessary. Tax Return Preparation Miami can help with your questions.

What Can I Deduct as a business expenses from the following expenses:

The expenses used to figure the cost of goods sold,

  • Capital Expenses, and
  • Personal Expenses.
  • Cost of Goods Sold

During your Tax Preparation, if your business manufactures products or purchases them for resale, you generally must value inventory at the beginning and end of each tax year to determine your cost of goods sold. Some of your expenses may be included in figuring the cost of goods sold. Cost of goods sold is deducted from your gross receipts to figure your gross profit for the year. If you include an expense in the cost of goods sold, you cannot deduct it again as a business expense.

What Can I Deduct as cost of goods sold.

  • The cost of products or raw materials, including freight
  • Storage
  • Direct labor costs (including contributions to pensions or annuity plans) for workers who produce the products
  • Factory overhead

Capital Expenses

You must capitalize, rather than deduct, some costs. These costs are a part of your investment in your business and are called capital expenses. Capital expenses are considered assets in your business. There are, in general, three types of costs you capitalize.

  • Business start-up cost (See the note below)
  • Business assets
  • Improvements

Personal versus Business Expenses

Generally, you cannot deduct personal, living, or family expenses. However, if you have an expense for something that is used partly for business and partly for personal purposes, divide the total cost between the business and personal parts. You can deduct the business part.

For example, if you borrow money and use 70% of it for business and the other 30% for a family vacation, you can deduct 70% of the interest as a business expense. The remaining 30% is personal interest and is not deductible. Refer to chapter 4 of Publication 535, Business Expenses, for information on deducting interest and the allocation rules.

Business Use of Your Home

If you use part of your home for business, you may be able to deduct expenses for the business use of your home. These expenses may include mortgage interest, insurance, utilities, repairs, and depreciation. Refer to Home Office Deduction and Publication 587, Business Use of Your Home, for more information.

Business Use of Your Car

If you use your car in your business, you can deduct car expenses. If you use your car for both business and personal purposes, you must divide your expenses based on actual mileage. Refer to Publication 463, Travel, Entertainment, Gift, and Car Expenses.

Other Types of Business Expenses

  • Employees’ Pay – You can generally deduct the pay you give your employees for the services they perform for your business.
  • Retirement Plans – Retirement plans are savings plans that offer you tax advantages to set aside money for your own, and your employees’ retirement.
  • Rent Expense – Rent is any amount you pay for the use of property you do not own. In general, you can deduct rent as an expense only if the rent is for property you use in your trade or business. If you have or will receive equity in or title to the property, the rent is not deductible.
  • Interest – Business interest expense is an amount charged for the use of money you borrowed for business activities.
  • Taxes – You can deduct various federal, state, local, and foreign taxes directly attributable to your trade or business as business expenses.
  • Insurance – Generally, you can deduct the ordinary and necessary cost of insurance as a business expense, if it is for your trade, business, or profession.

This list is not all inclusive of What Can I Deduct. For additional information, contact a Tax Accountant in Miami.



10 Tax Tips for the Self-Employed

10 Tax Tips for the Self-Employed

As Self-Employed individual I know you’re in business for yourself so you can run your own show and being your own boss. You’re also following all the regulations required of a business owner, which means paying your own business income taxes. As an Accountant Miami I’m very aware that the self-employed have unique tax concerns.

1. Self-Employed Record Keeping

Larger companies hire Accountant Miami firms or in-house accountants to maintain records of all income and expenses. As a Self-Employed individual, it’s up to you to keep very good records, save all receipts, and be able to support your deductions.Fortunately, there’s help. Invest in a good accounting system like QuickBooks and get excellent QuickBooks Support Miami to help.

2. Self-Employed Home Office Deduction

“Whether you have a separate office facility or are using one room in your house, you can deduct the percentage of your home used exclusively for business purposes”, states Viera a Accountant Miami . This goes for utilities as well, such as your phone and Internet connections. If you have a phone line used exclusively for business, you can completely deduct those phone bills. Have your accountants review the list with you.

3. Business Expenses

How many times have you heard that accountants want their clients to keep all receipts? Save all of your receipts and maintain good records of business travel and other expenses, including office supplies, postage and shipping costs, dues, subscriptions, and anything else business related, such as computer equipment and software for your business and upgrades to your system.To keep business expenses organized, create a simple filing system for receipts, and try not to let a year go by before you do the filing. It also helps to note what each receipt is for states Viera a Accountant Miami.

4. Self-Employed Deduct Your Mileage

You have two options for how you take this deduction, Self-Employed choose the best option. The first is to total the mileage and add in the tolls and parking to calculate your deduction. Once you have your mileage total, multiply it by the IRS-approved rate for mileage deduction. The other method is to measure your business usage against your personal driving and deduct that portion of your auto-related expenses, including gas, repairs, and insurance, lease or loan payments, and depreciation.If your company’s office is at your house, you can deduct all business-related mileage from the time you leave your home until you return home. If your business is not home-based, start recording your mileage and expenses from your first business-related destination and continue to your last.

5. Self-Employed Retirement Plans

Consider setting up a Self-Employed qualified retirement plan (i.e., SEP-IRA) both for tax purposes and to save money for your retirement years. SEP-IRA are generic retirement plans that allow you to contribute and deduct up to 20 percent of Self-Employed income (25 percent of salary if you’re an employee of your own corporation) states Viera a Accountant Miami. They’re easy to set up with a bank, brokerage firm, or insurance company.You can also opt for a Keogh plan, which allows you to put away more into tax-deferred savings for your retirement. Keogh plans are the self-employed equivalent of corporate retirement programs. There are two types: profit-sharing plans and defined benefit pension plans. The plan must be established before year’s end for you to get a deduction for the current tax year.

6. Self-Employed Family Members

Employing family members can help you save on taxes. That’s because you’re allowed to deduct medical expenses for members of your family if you employ them legitimately and you own your business. In this case the Self-Employed have an advantage over other taxpayers, who can generally only deduct health care costs that exceed 10 percent of their taxable income. If your business is home-based, the IRS allows you to write off your nonreimbursed health costs and those of your immediate family.

7. Defer Income if Necessary

If you believe that you’re heading into a higher tax bracket, you are, as a Self-Employed person, permitted to defer your income by shifting your billing. Accountant Miami recommends keeping track of your income carefully throughout the year; you can save a substantial amount of money at tax time by making the appropriate changes to keep your income in a lower tax bracket.You should consider consulting with an accountant if you don’t fully understand the process.

8. Get Money Back from FICA

The bad news: Because you’re Self-Employed, you pay both the employer and employee portions of Social Security tax. The good news, from (believe it or not) the IRS is: “You can deduct half of your self-employment tax in figuring your adjusted gross income. This deduction only affects your income tax. It does not affect either your net earnings from self-employment or your self-employment tax.”Remember, you’re solely responsible for paying your income tax — set aside enough funds so that you aren’t caught short when tax time rolls around.

9. Increase Expenses if Necessary

Just as you can elect to defer income, if you see that your income is high, you can make some year-end (that is, on or before December 31) business purchases to increase your business tax deductions.This might be a good time to buy the business equipment and supplies you’ve been meaning to purchase anyway. You can never have enough pens. Be sure to save your receipts and note clearly how they’re business expenses

10. Ask for Advice

Get professional help with your taxes from Accountant Miami who are familiar with the ins and outs of self-employment, because your needs will differ from those of a company. You’re responsible for paying income tax on your earnings and will most likely need the help of an accountant.And again, don’t neglect your records. Because self-employed people can claim special tax reliefs and allowances, it’s important that you keep accurate and detailed records of all of your business transactions.